Free example of an expense report template in Excel and Word

For each expense, enter the date, description, and type (e.g., lodging, travel, fuel or mileage). Enter the cost for each item, along with any advances, to calculate the total reimbursement amount, or print out the template to perform the calculations by hand. Whether you fill out this PDF template online or print a hard copy to submit to your manager, this easy-to-use template will help you streamline your expense reporting procedure. This basic expense report template simplifies the business expense process for employees.

• Christina just got her first job at a prestigious company, and she’s still unfamiliar with how the expense policy of her new company works.
• However, as an adequate verification doesn’t prove VAT, a tax reduction is not possible.
• The Sidestepper is often reluctant to report their expenses to the employer, no matter how big or small.
• It may also be tied to some rejected expense reimbursement he experienced in the past — and now he wants to settle that expense indirectly, through other requests.

The powerful accounting software solution with FreshBooks is made to help you keep up with business, so that you don’t spend time sweating the small stuff. It’s the best answer for small business owners who want to move into automated bookkeeping without paying through the nose. A blank expense report is a great place to begin for an employee or small business owner who is just starting out. It has the required features to keep on top of basic business expenditures, and is easy to customize. You can even choose to fully digitize or file your expenses the old-fashioned way, with the printable expense report.

Why Use an Expense Report?

Klippa for one, offers one of these travel expense reporting solutions that digitize and automate your accounting. Now that we have covered all relevant questions about travel expense reporting, we would like to present a solution for digital travel expense reporting. Employees must first pay for the costs incurred during travel themselves. https://kelleysbookkeeping.com/8-quicken-alternatives-in-2021-that-are-better-and/ In retrospect, thanks to the travel expense report, the money is reimbursed to employees. A travel expense report, also called an expense report, provides an overview of all costs incurred in connection with a business trip. Accordingly, the business entities need expense tracking software that allows them to do just that.

You can follow the free expense report template from FreshBooks to create your expense sheet. But if you use the paid cloud accounting software, expense reports are generated automatically. The software even has a feature that allows you to attach receipts for expenses. During a business trip, costs are usually generated, for which a travel expense report template is required. Often costs arise for meals, overnight stays, travel, or additional travel expenses.

Are you an expense report “Payback Artist”?

This customizable template can be adjusted to change expense categories so that you can account for every expense. On the other hand, expense reports are vital for tracking and recording any expenditure in general. For example, you might need to note your weekly spending on personal items. The report contains all the info regarding how much savings were used, what items were purchased, and others.

• From Google Docs to Adobe PDF, the right one for you is just around the corner.
• Designed to track costs for business-related mileage or travel, this employee expense report with mileage template is the perfect tool for recording every mile or kilometer you travel.
• To get started with your claim for reimbursement for your travel or other business expenses, download an Excel expense report from this page.
• Checkboxes and signature lines ensure that you provide all the information needed for a smooth, efficient reimbursement process.
• Accordingly, the business entities need expense tracking software that allows them to do just that.

Such templates are specifically designed to monitor your monthly expenditures hassle-free. Once you enter the expense description, payment method, the amount paid, and the person to whom the amount was paid, your subtotals for each day get calculated automatically. Need a way to track your work expenditures to get reimbursed appropriately? For more tips and resources, What Is An Expense Report? With Downloadable Template For check out this list of free expense report templates. Expense Reports allow you to see how much money you’re spending as a company on various types of expenses during a reporting period, usually monthly, quarterly, or yearly. As an employee, if you are paying out of pocket for business expenses, you’ll want to make sure that you are appropriately reimbursed.

Create and Send Expense Reports

We process anything from travel expenses to receipts for cups of coffee and laptops. Traditionally, these costs are claimed using an Excel form, so below we offer some sample formats, free of charge. We have expense reports in Excel and Word, but it is much easier (and cheaper!) to digitize your expense management. Our digital expense tool can save your organisation a lot of time and money and often leads to happier employees.

The personal budget template helps you to report your personal income, savings, and expenses item-wise on a monthly basis. It gives you a visual representation of your expenses, income, and savings, much like a dashboard. In addition to this, the template helps you to report projected and actual income and expenses that help you to plan your budget.